Bike Walk Tennessee
Board of Directors Meeting Agenda
January 16, 2011, 5:30-7:30 CST


Guest:  Guy Coggins from Joelton/Clarksville (Bruce introduction)
Celebrations: Open Floor

Treasurer's Report / 2010 Financial Statement

CELEBRATION: Opne Floor

VOTE: Secretary Nomination and Election (Pat, 5-10 minutes)
          Secretary Position
2011 Business: Board Meetings (Pat, 5 minutes)

Governor and TDOT commissioner discussion - who he is, what we know, upcoming meeting. (Dan Reese, 15 minutes)
Committee Reports - Legislative Agenda (Mark Hicks, Carey Rogers, 10 minutes)
National Bicycle Summit in March (Anthony, 10 minutes)
Strategic Plan Review / Status Updates (Team, remaining time)
  (Click here for a link to the meeting and reports)

Open Floor


Meeting Recording
Bike Walk Tennessee
Board of Directors Meeting Agenda
February 13, 2011, 5:30-7:00 CST


CELEBRATIONS: Open Floor
Approval of Minutes
Treasurer's Report

UPDATES:
- Legislative Committee (Mark Hicks - 5-10 minutes)
- Membership Committee (Sarah Lovett - 5-10 minutes)
- Bike Summit (Anthony Siracusa 10 minutes)
- Jim Duncan (R-Knoxville), Mica Listening Session in Memphis (Open Floor 15 minutes)
- Feb 11'th TDOT Meeting with Commissioner Schroer (Dan Reese 10 minutes)
- LAB and ABW Surveys (Tom and Pat)

OPEN FLOOR:
- Dyersburg Walk Across Tennessee
- Others

Recording of the Meeting
Bike Walk Tennessee
Board of Directors Meeting Revised Agenda
March 13, 2011, 5:30-8:00 CST


Board Member Nomination - Pat

COMMITTEE UPDATES
- Membership - Sarah
  - Vote on using Club Express for Web Site
- Legislation:
  - HB1007 - Mark/Carey,
   - Capitol Ride: Carey/Pat
  - SRTS Bill (Ellen Zavisca) - Phil
- USBR Fundraiser and Update - Bruce

National Bike Summit Update - Anthony (absent, discussion by Pat & Dan)
State Share the Road (motorcycle event, request from Leslie Meehan), May 21 - Pat
TDOT Meeting Summary - Dan / Pat

Open Floor

- 501(c)3 discussion
Recording of the Meeting
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
April 10, 2011, 5:30-7:30 CST


Review of Minutes - Anthony (5 min)
Treasurer Report - Tom (5 min)
  - Tax Filing w/IRS - 2010
  - Solicitation Exemption - Department of State
GUEST: SRTS State Network - Millie Halvorson (10 min)
501c3 Update - Pat and Tom (15 min)
  - Default Proposal by Tom
Membership Update plus Club Express - Sarah (10 min)
Legislative Update - Carey and Mark (15 min)
  - HB1007, RTOR and SRTS Bill
USBRS Update - Bruce (5 min)
  - TDOT Bike Routes,  ACA Fundraiser
  - PDFKMZ
EVENTS (20 min)
- May is Bike Month - Pat (10 min)
  - Do we want to celebrate this at the state level somehow? 
  - I didn't get the governor declaration application submitted in time.
- Earth Day Presence - Tom
- Walk/Bike Nashville: Tour de Nash - Pat
  - This is the only ride in Tennessee that is purely advocacy motivated. 
     I'd like to discuss if and how we might want to support it.
- BRAT - Sarah
- Others?

Recording of the Meeting
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
May 15, 2011, 5:30-7:30 CST


SRTS Network Coordinator Millie Halvorsen - (10 minutes)

501(c)3 Submission - Pat (10 minutes)
  - Motion for Vote of 501c3 action
   - 1024 Filing
   - Answers to Reviewer Questions

Campaign Against Careless and Drowsy Drivers - celebration and next steps (15 minutes)
  - Publicity on Bill

Advocacy Advance - Anthony (5 minutes)

Discussion Request by Caroline
  * Knoxville Mayors Race - Nelson (5 minutes)
  * More Recisions - (5 minutes)

Dangerous by Design participation - Pat (10 minutes)
  - What's Involved
Recording of Meeting
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
June 12, 2011, 5:30-7:30 CST

NO AGENDA PROVIDED FOR THIS MEETING
Recording of Meeting
Minutes of the Meeting
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
July 10, 2011, 5:30-7:30 CST

Celebrations, Announcements, Guest - Dan Hensley LCI from Nashville

Review: Minutes
              Treasurer's Report
              Due Care Law Update (Press coverage, next steps) - Mark Hicks
              LAB Bike Friendly Survey Analysis - Tom Evans

501c3 Update, new news? - Anthony / Tom
  - Determnination Letter from IRS
  - Publication 4221-PC, Compliance Guide for 501c3

Memphis and Knoxville Meetings, possible dates and agendas - Pat

State Bike Summit (possible combine with mountain bike summit) - Pat / Phil

Open Floor

Recording of Meeting
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
August 14, 2011, 5:30-7:30 CST

Celebrations, Announcements, Guest - Susan Slife, Cookeville

Review: Minutes (Not Available)
             Treasurer's Report
             
Membership Chair replacement / Sarah leaving - Pat
  - What we want to Accomplish with members?
  - How do we plan to interact with those members?

Annual Meeting / Strategic Planning / where and when - Pat and board
(I'd like to spend lots of time on LAB survey as part of our annual meeting.)
  - Copy of Survey as submitted by Jessica
  - Copy of LAB Feedback of TN submittal

Due Care Law update - Mark Hicks

Federal Transportation Bill update - ?
  - America Bikes Briefing Memo
  - Jeff Miller Note

Cleveland Road Grate Lawsuit and impact - ?

Harding Place lesson - Pat

Tennessee "3ft Sting" Progress - Pat

Memphis and Knoxville Meetings, possible dates and agendas - Pat

Open Floor
Recording of Meeting
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
September 11, 2011, 5:30-7:00 CST

Special Guest: Jenny Park from Chattanooga  (Phil will introduce her!)

Review: Minutes (Not Available)
             Treasurer's Report
             
Board Meeting attendance - times, days, etc. to maximize attendance

Open Board Positions - Pat

Strategic Plan from December 6, 2010 - Pat and board

Annual Meeting: Date, who's coming, objectives - Pat and board

President's Report - Accomplishments

Organization Goals 2012 and beyond
- Continuation of 2011 strategies, new strategies, programs, campaigns
- Committee Goals (regional and specific)

Elizabethton SRTS: Tom Evans & board
- Why it's important, udpate, what BWT's next move is

Elizabethton Tweetsie:  update - Dan Reese

Open Floor
Attached please find the talking points to use when calling Senator Alexander's office.  Again, we are asking that you reach out to your "grass tops" (board members, business representatives, elected officials, transportation staff, partner organizations leaders, etc.) and ask that they call in to the Senators office to voice their support for maintaining the current level of funding for Transportation Enhancements.  The transportation staffer you should ask for is Tom Craig and the phone number (202) 224-4944.  We should have a date finalized very soon on when we will ask for these calls to be made.

We really appreciate your help.  Please let me know if you have any questions.

Best,
Mike Samuelson, Member Services and Open Streets Coordinator
Alliance for Biking and Walking
RECORDING OF MEETING
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
October 09, 2011, 5:30-7:00 CST

Folks, a little delayed, but here is our agenda.  I'm going to include Jenny Park in Chattanooga, and Millie Halvorsen.  If Millie can dial in, I'm going to modify the agenda to let her give a quick update on SRTS early in the agenda.

Special Guest: Jenny Park from Chattanooga  (Phil will introduce her!)

Review: Minutes from September
             Treasurer's Report
             
Successes: Newest TN Advocate Wagenschutz?

Secretary Nomination and Vote (Caroline)

Membership Chair or Committee needed

Strategic Planning Agenda Review
  - Sample Agenda
  - Who's coming?
  - Invitations, who to invite

TDOT Updates - org changes, Jessica Wilson effect/affect

Elizabethton Update?

Open Floor
- TE Project for Hendersonville?
- Nelson Road Diet handbook, purchasing resources in general
RECORDING
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
November 13, 2011, 5:30-7:00 CST

Review: Minutes
             Treasurer's Report
             
Board Member Nomination and Election - Jenny Park (WE NEED A QUORUM!)

Review Memphis Strategic Workshop Meeting
Teams are forming and will meet via WebEx and present plans and budgets in a future board meeting.  Note that committee participation does not restrict ability to work on specific projects in other committees. 

Education Committee – part of our 501c3 activities (Kyle lead, Phil?)
-  Tennessee Bike Ped Summit
-  LCI Statewide Committee?
-  Other Activities TBD

Membership and Communication - Build capacity by deliberately engaging public. (Jenny/Pat/Nelson/Tom)
-  Flow: Newsletter -> Members -> Volunteers -> Board Members / Donors
-  Possible member incentives: T-shirts, bumper stickers, other “special” things?
-  Regular Scheduled Electronic Newsletter (all board members and/or committees must contribute
     periodically, educational, provides loud heartbeat)  First newsletter will be to explain the newsletter,
     the schedule, how to unsubscribe, what we’ve been up to, what we plan to do.
-  Brochures
-  Facebook, Twitter sync, maybe Tweetdeck or something?
-  Publicity plan?

Tennessee Government – Target relationships with TDOT, TDOS, TDOHealth, Dept of Tourism, Governor (Dan Reese/Caroline Cooley/Tom?)
-  Continue work towards state BPAC
-  Dept of Tourism should include bicycling tourism in portfolio, touring routes
-  Influence Policy, Preserve functions during reorgs or cut-backs
-  Relationships Critical

Enforcement and Legislative – Promote new legislation while engaging the community to assist.
(Mark lead/Carey Rogers)
-  Right hand signal legislation
-  “Dooring” legislation
-  3 Foot Sting – Tallahassee model
-  Due Care Education
-  Drivers License Test items

Fund Raising Committee – raise money based on what we’ve done (proof that we’re in business and doing good work), and what we’re going to do. (Anthony/everyone)
-  Board members produce list of 10 potential givers
-  Fund raising campaigns (like NPR or LAB)
-  Tax exemption letters
-  Grant Seeking
-  Pledging models discussed.  Commit to give to match grants, incentive for others to give more.
-  In-kind recording system discussed.  Will help when seeking grant dollars.

Other Notes:
-  More engagement with partners (president confession) – JRCF, etc.
-  Long committee meetings, short board meetings
-  Elections discussed.

RECORDING
Bike Walk Tennessee
Board of Directors Meeting DRAFT Agenda
December 11, 2011, 5:30-7:30 CST

Review: Minutes
             Treasurer's Report
             
Celebrations

OLD BUSINESS:

2012 Strategic Plan - Committee Progress

Election Cycle Review - Tom missed last meeting, and we need to review the process.  I asked Carey Rogers to lead the nominating committee, and he accepted.

National Bike Summit - detail review, who's going for sure,
RECORDING